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Effective Communication Strategies: The Connection

effective communication strategies strategies

In an effort to understand effective communication strategies we are going to provide some examples of common communication styles and provide you with an overview of key strategies so that you can start implementing these ideas today.  This post will then try to identify barriers that prevent individuals from implementing effective communication strategies.  One of the areas that can be particularly troublesome is dealing with conflicts.

It is important to try to provide enough detail on this topic because it is one of the greatest challenges facing managers and leaders.  Communicating to large groups, especially for people in new positions can be scary.  Therefore, it is important to spend time on understanding effective communication strategies.

Common Communication Styles

There is a number of familiar communication styles one may find during the day.  Communication styles refer to the mannerisms that an individual display during a conversation.  As such, the description of the communication style rests with the message receiver, and their understanding and interpretation from the words and nonverbal cues provided by the communicator.

Communication styles you will typically see through the course of a day include specific, well-reasoned, confident, supportive, expressive, and forceful.  The specific style attempts to provide details of a situation while avoiding language that others may interpret as ambiguous.  Those individuals who employ a well-reasoned approach try to sway their audience by connecting the dots through outlining their thoughts and providing reasoning to draw conclusions in a persuasive manner.  At times, you will see a communicator who is confident in their skills and avoid hesitation when it comes to making judgments.  Supportive speakers try to connect with their listener by identifying the listener’s morals and emotions so that can display their compassion.  Expressive reporters demonstrate their command over language through wit and passion.  The last example of a typical communication style is forceful.  A forceful orator seeks to be authoritative in a subject and thus may appear aggressive or threatening.

The subject matters may elicit a different response of communication style from an individual.  Therefore, each conversation should be treated as a new experience.  Many different elements could impact a response.  Just because you had a similar conversation does not project to the same communication style but may help you prepare for the conversation.

Overview of Key Strategies

Successful teams are able to communicate with one another in a fashion that allows people to understand the message.  Communication involves both speaking and In an effort to understand effective communication strategies we are going to provide you with some examples of common communication styles and provide you with an overview of key strategies so that you can start implementing these ideas today.  This post will then try to identify barriers that prevent individuals from implementing effective communication strategies.  One of the areas that can be particularly troublesome is dealing with conflicts.

It is important to try to provide enough detail on this topic because it is one of the greatest challenges facing managers and leaders.  Communicating to large groups, especially for people in new positions can be scary.  Therefore, it is important to spend time on understanding effective communication strategies.

Overview of Key Strategies

Successful teams are able to communicate with one another in a fashion that allows people to understand the message.  Communication involves both speaking and listening effectively.  There are key strategies for communication that you must understand prior to diving into the barriers that prevent effective communication strategies.

 Top Effective Communication Strategies

  1.  Create a Culture of Openness
  2. Listen
  3. Allow Others to Speak
  4. Take Time to Understand Your Audience
  5. Establish Communication Goals
  6. Be Honest
  7. Provide Details But Be Concise When Possible
  8. Be Conscious of Body Language
  9. State Message Repeatedly and Consistently
  10. Provide Updates as Necessary

Barriers Preventing Effective Communication

Barriers preventing effective communication strategies from being successful.  More specifically barriers prevent listeners from receiving the messages from the communicator in three categories listening, perception, and verbal language.

During a conversation, we tend to think about what we are going to say next, which prevents us from listening to the other individual.  Conversely, when the speaker provides us with too much information, we have less time to digest the information.  In the end, we only catch one nugget, and the rest goes unheard.

Another barrier to listening includes a failure to be open to receiving the message as we are critical of the speaker.  Contrarily, a word or a phrase may create emotional excitement that we latch onto and miss the remaining information.  Nevertheless, another potential limitation stems from our surrounding environment where the conversation is taking place creating a distraction.

A second category of communication barriers surrounds perception.  Examples of these categorical barriers include stereotyping, making assumptions, and mismatching that occurs between body language and word choice.  Stereotyping occurs because people enjoy making comparisons because experiential knowledge helps people understand a situation.  Unfortunately, it does not take long for an individual to create generalizations based on a couple of spoken or nonverbal cues.  Stereotyping and assumptions have a close relationship.  When we take the time to make assumptions, we begin thinking and stop listening.  When we fail to listen, we fail to be open to the ideas that come from the communicator.

When we articulate we are responsible for pairing our word with our body language to ensure the message is coherent.  Failure to send firm messages can lead to an obscure message to the listener.  A vague message has the potential to freeze its audience due to uncertainty in the message.

Word choice, generalizations, and missing passion or enthusiasm are all examples that prevent listeners from understanding the message.  Choosing five dollar words is not always understood with 100% certainty.  Additionally, choosing technical words are not consistently interpreted correctly.  The word choice from the speaker must match the familiarity with the target audience.  As a speaker, you need to provide as much detail as necessary and not simply provide generalizations.  As a leader, if you want something done in a precise manner, you may need to provide exact directions depending on the requirements of the task.  Finally, a listener needs to believe in your message, and that stems from the passion, enthusiasm, and confidence of the speaker.  The extra energy you display leads to greater importance and value the listener understands, which translates into value.  A lack of passion can translate into lack of conviction and importance in the message.

Strategies for Effective Communication

Listener starts with focusing one’s energy on the speaker.  To improve listening skills one needs to stop passing judgments and quiet one’s mind, so they can be alert to the message passed by the communicator.  This means observing the body language in accordance with word choice.  Paying attention to both body language and word choice provides a more in-depth understanding of the message.

Moreover, remember the golden rule and put yourself in the shoes of the speaker to appreciate the energy behind the message.  At this time, it is appropriate to show the speaker empathy and asks questions.  Questions not only show you are engaged in the discussion but also offered the opportunity to receive clarification concerning any unclear point.

When it is your turn to speak, take a moment to reflect and identify any assumptions you may possess.  After reflection, you may find that you have supplemental questions or find that you have the desire to offer constructive feedback.

Some extra strategies for effective communication include being aware of the distinction between the issue and the person.

Avoid attacking the speaker and concern yourself with the matter of discussion.  This point can be challenging, but you will find more success when avoid managing other but simply provide your thoughts on the topic.  Furthermore, when interjecting your ideas be truthful and honest with yourself and other individuals.

Recognize your experiences provide you with a valuable perspective.  Your insight has merit.  When someone chooses to involve in a discussion with you, they are showing you respect and have a desire for the knowledge you possess.

Traps When Dealing with Conflict

Effective communication strategies are particularly helpful in dealing with conflict.  When you are able to manage conflict, you will be more likely to experience success.  Whenever people work together, there is a risk of conflict due to a difference of opinions and other reasons.

The above-mentioned strategies for effective communication strategies are all relevant when dealing with conflict.  It is important proactive active listening techniques and match body language with word selection.

Another fruitful approach to handling conflict is using “I” statements.  When the speaker uses “I” statements, they are trying to be accountable for their actions.  Following this course of action will reduce defensive mechanisms from the other person.  When the speaker uses I instead of you, they avoid blaming the other person and remove barriers.
It is imperative to avoid the following traps: advising, diagnosing, discounting, lecturing, threatening, and preaching.  These traps put the responsibility on the other individual.  By using “I” statements, one has the capability of taking ownership of those actions they can change.  Moreover, when addressing people, with “I” statements, the other person will likely mirror this response and become aware of their actions allowing the two parties to come to a mutually beneficial solution.

Conclusion

There are many components to effective communication strategies.  In an effort to understand how these strategies play a role, there was discussion about common communication strategies.  After identifying popular approaches to communication, we offered some reasoning for why you should work on developing effective communication strategies.  For those interested in the skinny, we provide our top 10 checklist of effective communication strategies.  Since we do not live in a perfect world, we thought it was significant to highlight barriers that would prevent implementation of these strategies.  To overcome communication barriers we went into more depth concerning the strategies we feel are consequential for effective communication.  Finally, working on our communication skills is important because we frequently fight fire dealing with conflict as leaders, so we examine common traps tied to conflict.

What effective communication strategies are you likely to implement?  Have you tried implementing any of these strategies, what was your experience?

 

 

 

Use HR Outsourcing to Focus on Your Strengths

HR Outsourcing

Why is there a need for HR outsourcing? As a small business, it is not easy for a manager or leader to devote resources to human resources. When there is a lack of resources, the leader must fulfill the role of human resources in addition to the many other daily responsibilities. Since the manager is working overtime, the responsibility of human resources is passed down the food chain to lower level individuals who may not possess much authority. Again, the same problem occurs where this individual can only do so much as there is no focus to the important function of human resources.

As the business continues to grow, the organization must either hire someone to fill the shoes of the human resources representative, educate an existing worker through consulting services, or move the responsibilities to another business for HR outsourcing. A primary reason for selecting HR outsourcing is to ensure actions are done professionally in accordance with the laws and regulations. Routinely, government officials are making adjustments to existing laws requiring an individual to devote energy and focus on staying current in the implementation of these new laws.

When organizational leaders choose to outsource HR functions, they free themselves to focus on additional priorities that are time consuming. This helps leaders transition their energy to place they find more rewarding allowing them to be better leaders without zapping their energy from less rewarding endeavors.

The following is a list of responsibilities that HR Outsourcing services can offer your small business.

  1.  Recruiting new workers and firing poor performing employees
  2. Improving workplace policies
  3. Training and development
  4. Personnel file and compliance audits
  5. Obtaining feedback from employees by administering surveys

Reasons for Outsourcing Human Resources Starting Today

You can start to see why it might be necessary for HR outsourcing, and possible outsourcing functions; it may be ideal for another organization to provide HR services starting today. There are claims that 50% of large organizations are outsourcing at this time all or part of You can start to see why it might be necessary for HR outsourcing, and possible outsourcing functions; it may be ideal for another organization to provide HR services starting today. There are claims that 50% of large organizations are outsourcing at this time all or part of their job function. job function.

Every Organization has a Competitive Strength

By outsourcing human-resource responsibilities; the organization can spend their energy on the functions that are producing income. Following the Pareto principle, 80% of your profits come from 20% of the business. For this reason, you should outsource human resources so people inside the organization can focus on the 20% of the business that is generating profit.

Improves Efficiency

There is no denying that although human resources provide some important assets to the organization, it can be expensive. When you outsource hr duties to a company specializing in this area, you can reduce overhead because operations are more efficient.

Organization Adheres to Strict Regulations

The people we elect into office continually add and modify existing laws in an effort to improve working conditions. Since these laws adapt to the changing times, it may be difficult to follow the necessary practices at all times. When you choose to outsource this function, they are responsible for ensuring they are following the current regulations. If the company used for outsourcing does not adhere, they may be held legally liable.

Improve the Quality of the Worker

When you choose to use outsource human resource individuals you will have greater likelihood of finding an employee who closely matches your needs. The outsourcing company has a desire to offer you a quality service. As such, they spend more time screening individuals and matching them with organizational needs ensuring you have a level of quality staff.

Allows You to Leverage the Latest Technology

When human resources are in house the organization will have a limit to the access of to the newest technology. Outsourcing opens the door for you to streamline your process and use innovative HR technology solutions. Using this technology will be beneficial in employee retention along with hiring new team members.

Conclusion

Deciding to relinquish control over operations is not always an easy option. There are many functions that an outside organization can provide. In many cases, the reason for outsourcing frees leaders up, so they can spend time on the areas of the business that improve service or make money. You should weigh the advantages and disadvantages of using HR outsourcing or choosing to keep this function in house.

 

 

The Road to Effective Communication

Effective communication is like driving a vehicle. To begin we need to identify what is effective communication. Once we can provide a definition, we can then seek to determine if our own communication style is effective. For those who are able to accept their communication can improve; we identify some approaches to enhance our communication style to avoid communication crashes.

What is effective communication?Effective Communication

Effective communication concerns all of us on a regular basis, whether in personal or professional life. Communication occurs to entertain; help people reach goals, and for a number of other purposes. Just as a car needs oil, people need to develop their conversational skills to communicate effectively.

The reason communication occurs is to distribute information so that individuals can understand one another. With all the noise around us on an ongoing basis, it is easy to understand why messages come across unclear and potentially cause disruptions. Different problems may occur that may result in a crash or the disruption of the message prevention effective communication. Therefore, effective communication is a skill that everyone can appreciate.

Effective communication is a two-way street that consists of a feedback loop. One side of the street involves dispersing the message to the receiver. On the other side of the street, the receiver’s role is to accept the message and respond accordingly.

The message sender is the vehicle driver and has the authority to formulate the message for the listener. Once the individual sends the message, they are accountable for obeying the traffic signs, stop and yield to the receiver to acknowledge At this time, the receiver becomes the sender and has the right of way. In both instances, the tone and body language are the vehicle’s blinkers that help to provide a clue to the receiver.

Although tone and language play role in face-to-face communication, other types of communication exist such as telephone, pen and paper, as well as the Internet can limit tone and body language. Face- to-face communication is rich with contextual clues, making it ideal for effective communication to occur. Meanwhile, the telephone relies on vocal clues and removes visual context. Pen and paper depend on language using word choice. Therefore, it is imperative the careful consideration be given for the selection of words so the receiver can interpret the intention of the message. Internet communication can combine elements of in person communication and written communication depending on the mode or communication platform. Examples of Internet communication include email, texting, and Skype.

How do you know if communication is effective?

When driving vehicles, we may encounter weather conditions that make driving difficult. In the winter, drivers may face snow limiting their visibility. During the summer, roads may be slick from rain limiting vehicle traction. Likewise, effective communication is not easy and the environment may decrease one’s ability to receive messages and interpretation of the message. Therefore, we need to determine if our communication is effective.

The only way to keep your vehicle running at peak conditions is to take care of it and implement preventative medicine like changing the oil. Without regular vehicle checkups, there may be problems with our vehicle when we go to use it. Checkups are important to effective communication. Thus, when communicating the sender must assess understanding of the message by asking questions and soliciting feedback. Communication checkups help to remove guesswork that may cause future inefficiencies or ineffectiveness.

Another approach for leaders to conduct checkups is to create a simple and clear message. Periodically, people need to fill their car with gas. At times, it is crucial to step back and rephrase a message to provide clarity and the fuel necessary for the receiver to accept the message.

There are times when it is just as easy to walk to location, as it is to ride. Leaders must consider their mode of transportation for their message. Is face-to-face communication necessary? Will the receiver understand the message in writing?

Not everyone is in a position to be a vehicle mechanic. Leaders can improve their communication skills and should be open to advice, recommendations, and feedback. Listening helps people to build upon the ideas of others, so they can be more effective.

What are the barriers to effective communication?

effective communicationWhen driving, we must follow the rules of the road. When communicating we need to follow the rules of the road to overcome the barrier to effective communication. The following thoughts will help you to be a better communicator.

There is No Right or Wrong to Effective Communication

When you are conversing with others, it is important not to point fingers when a communication crash occurs. Be accountable for your role in the interaction. It is advisable to focus on the message rather than the individual as it helps to avoid the blame game.

Be Approachable

When a crash occurs, both sides need to be open so that corrections can be made. When problems occur, people can become more excited than they would otherwise. These sensitive moments are easier when individuals are approachable.

Avoid Assumptions

Making assumptions can create problems that should have been preventable When communicating, be explicit and offer all the necessary information. Providing all the details will reduce the likelihood problems, and conflict will ensue.

Conclusion

Driving a vehicle provides an analogy for effective communication making it easy to remember. Everybody must  care for their vehicle for it to run when it is wanted For this reason, we need to reflect on our communication style and try to identify methods for improvement. Making improvements require action and getting behind the wheel so that we can reflect on ways receiving our message can become easier.  We need to regurlarly conduct communication checkups to ensure the listener receives the message. Communication tune-ups help to avoid communication crashes that are all too common because of the noise found in our environment. When we apply these tune-ups, we will find more success as leaders.

 

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